Privacy Policy

This Privacy Policy explains how Jr Data Comms ("we", "us", "our") collects and processes personal information when you visit jrdatacomms.co.uk, contact us, or engage our services. We are committed to protecting your privacy and handling your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Jr Data Comms provides commercial data cabling and related network installation services in the United Kingdom and, on a case-by-case basis, internationally.

• Contact: jrakem58@gmail.com
• Telephone: +44 7459 320219

2. Information We Collect

We may collect the following categories of personal information:

• Contact information you submit via our website contact form, email or telephone — including your name, company name, email address, phone number and any message content.
• Project information you choose to share with us, such as site details, locations and service requirements.
• Technical information such as IP address, browser type and device information, collected automatically by our hosting provider for security and operational purposes.

We do not intentionally collect special category data (such as health, racial or religious information), and we ask that you do not submit such information through the website.

3. How We Use Your Information

We process personal information for the following purposes:

• To respond to enquiries and provide quotations or information you have requested.
• To carry out services you have engaged us to provide.
• To maintain business records and comply with legal, tax and accounting obligations.
• To protect our website and services against misuse, fraud or security incidents.

4. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

• Consent — where you have actively opted in, for example by submitting our contact form and ticking the consent checkbox.
• Legitimate interests — to respond to business enquiries, maintain records and protect our services, balanced against your rights.
• Contract — where processing is necessary to perform a contract with you or take steps at your request before entering one.
• Legal obligation — where we are required to retain or disclose information by law.

5. How Long We Keep Your Information

We retain personal information only for as long as is necessary for the purposes set out in this policy:

• Enquiries that do not lead to a project: up to 12 months.
• Client and project records: up to 6 years from the end of the relevant tax year, in line with HMRC record-keeping requirements.
• Website server logs: typically up to 12 months, depending on our hosting provider.

6. Sharing Your Information

We do not sell or rent your personal information. We may share it with:

• Service providers that help us operate our business — for example, our website host and the form-processing service used for the contact form. These providers act on our instructions and are expected to protect your information.
• Professional advisers such as accountants or legal advisers, where necessary.
• Authorities where we are legally required to disclose information.

7. International Transfers

Some of our service providers may process information outside the UK or EEA. Where this occurs, we take reasonable steps to ensure appropriate safeguards are in place, such as standard contractual clauses or reliance on an adequacy decision.

8. Cookies and Similar Technologies

Our website uses a minimal number of cookies or similar storage mechanisms where necessary for functionality and security. We do not use advertising or profiling cookies. If we introduce analytics or other non-essential cookies in future, we will update this policy and, where required, request your consent.

9. Your Rights

Under UK GDPR you have the right to:

• Request access to the personal information we hold about you.
• Request correction of inaccurate or incomplete information.
• Request erasure of your information in certain circumstances.
• Object to or request restriction of processing in certain circumstances.
• Request portability of information you have provided to us.
• Withdraw consent at any time where processing is based on consent.

To exercise any of these rights, contact us at jrakem58@gmail.com. We will respond within the timescales required by law.

10. Complaints

If you are unhappy with how we have handled your information, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO):

• Website: ico.org.uk
• Telephone: 0303 123 1113

We would, however, appreciate the opportunity to address your concerns first — please contact us directly.

11. Security

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss or alteration. These measures include HTTPS encryption on our website, restricted access to enquiry data and use of reputable third-party service providers. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top of the page reflects the most recent version.

13. Contact

Jr Data Comms
Email: jrakem58@gmail.com
Telephone: +44 7459 320219